Marmend Documentation

Guides for every part of the platform — no account required.

• Adding Participants to Calendar Events

  This guide explains how to invite internal employees and external guests to new or existing calendar events by name or email address.

• AI Assistant Connector (Claude & ChatGPT)

  This guide explains how to connect Marmend to Claude or ChatGPT to query workspace data and perform actions like scheduling meetings or managing employees directly from your AI assistant.

• AI Assistant Memory & Objectives

  This page explains how the AI assistant uses objectives and memories to learn team workflows and provides instructions for administrators to manage and review this knowledge.

• AI Integration Settings

  This page explains how to configure Marmend's AI features using either the default service or a custom provider like OpenAI or Anthropic, and provides guidance on setup and troubleshooting.

• AI Method — Natural Language Queries

  This guide explains how to use the AI Method assistant to query HR data using natural language or voice input and provides tips for refining your questions to get better results.

• AI Notetaker

  This page explains how to use the AI Notetaker to record, transcribe, and summarize meetings, including how to manage settings and toggle the feature on or off for specific calendar events.

• AI Social Media Post Generation

  This guide explains how to use AI to generate, refine, and publish engaging LinkedIn and Telegram posts directly from your vacancy cards to promote job openings.

• Authoring Content with Your Own AI Agent

  This guide explains how to connect your own AI assistant to Marmend to create and manage vacancies, emails, and website content while maintaining human oversight and structural validation.

• Billing & Subscriptions

  This page explains Marmend's per-seat pricing model and provides instructions for owners to subscribe, manage payment details, add seats, and monitor AI usage.

• Booking Calendar

  This guide explains how to set up and manage the Booking Calendar, including creating booking types, setting availability, and sharing your unique booking link with guests.

• Bot Manager Provider

  This page explains how to enable Bot Manager as an alternative provider for meeting bots and details how it handles recording, transcripts, and platform support for your organization.

• Brand Assets

  Learn how to upload and manage your company logo to ensure your branding appears on public job listings, application forms, and candidate emails.

• Campaign Management

  This guide explains how to create, use, and analyze trackable campaign links to monitor job posting performance and ROI through budget and visitor metrics.

• Candidate AI Chat

  Learn how to use the Candidate AI Chat to ask plain-language questions about a candidate's profile, CV, and interview summaries to quickly assess their fit for a vacancy.

• Candidate Correspondence

  This page explains how to view and manage the communication timeline on a candidate's profile, including emails, bookings, and internal notes, to track all interactions in one place.

• Candidate Experience & AI-Feedback

  This page explains how Marmend's AI structures CV data into an Experience tab and provides an AI-Feedback panel to score candidate fit against a vacancy.

• Candidate Information Management

  This page explains how to manage candidate contact details, international phone numbers, and CV attachments to ensure accurate data and successful AI profile parsing.

• Chrome Extension

  This guide explains how to install and use the Marmend Chrome Extension to draft messages, capture candidates, and sync Google Meet calls using personal access tokens.

• CMS Pages

  This guide explains how to build, edit, and publish multilingual public pages using visual blocks, AI generation, and media management within the Marmend CMS.

• Company Calendar

  This page explains how to use the unified Company Calendar to view team events, manage connected Google calendars, filter by employee, and oversee booking availability via the Scheduling tab.

• Creating a Vacancy with AI

  Learn how to use AI to generate, refine, and publish job postings by describing roles in plain language or using chat instructions to automate the creation of vacancy details.

• Custom Domains

  This guide explains how to connect and verify a custom domain to your Marmend account so that your CMS pages and job listings appear under your own branded URL.

• Dark Mode

  This page explains how to switch between light, dark, and system themes in Marmend and provides details on how these preferences are stored in your browser.

• Dashboard

  This page provides an overview of your personalized home screen and explains how to manage widgets, customize your layout, and use presence tracking and ephemeral chat features.

• Desktop App

  This guide explains how to set up, connect, and use the Marmend macOS application to record and transcribe meetings directly from your computer.

• Email Deliverability Setup

  This guide explains how to configure SPF, DKIM, and DMARC DNS records to ensure emails sent via the Marmend Gmail integration reliably reach candidate inboxes instead of spam folders.

• Email Templates

  This guide explains how to create, manage, and automate reusable email templates using manual entry or AI-powered composition with dynamic variables.

• Employee Contact Details

  This page explains how to manage international phone numbers and email addresses for employees in Marmend, including instructions for adding, editing, and migrating contact data.

• Employee Document Management

  This page explains how to use the HR document hub to upload, categorize, and track employee paperwork, manage templates, and request documents from staff.

• Ephemeral Chat

  This guide explains how to use Ephemeral Chat to send temporary direct messages to online colleagues for quick coordination without cluttering other communication channels.

• Equipment Management

  This page explains how to track, assign, and manage company devices, including details on user roles, device statuses, search functionality, and how to add or archive equipment.

• Getting Started

  This guide explains how to register a company account, log in, use the onboarding wizard, and invite team members with specific roles to get started with the Marmend platform.

• Gmail Integration

  This page explains how to connect your Google account to Marmend to enable sending emails from your Gmail address and automatically syncing candidate email correspondence.

• Google Calendar Integration

  This guide explains how to connect, sync, and manage Google Calendar accounts within Marmend, including instructions for personal users, administrators, and troubleshooting common issues.

• Hiring Stage Triggers

  Learn how to automate emails and candidate movements using hiring stage triggers to streamline your recruitment pipeline.

• Interactive Widgets in AI Method

  This guide explains how to use interactive widgets like world clocks, calendar views, and meeting scheduling cards in AI Method to perform actions directly within your chat.

• Jobs Page Editor

  Learn how to customize your company's public jobs page appearance, including the banner, logo, name, and website link, using the live preview editor.

• LinkedIn Integration - Roadmap

  This document outlines the current capabilities, upcoming features, and API limitations of the LinkedIn integration to help users and decision makers plan their social media strategy.

• LinkedIn Integration - User Guide

  This guide explains how to connect, use, and manage your LinkedIn account within Marmend to share professional updates and access your network.

• LinkedIn + Marmend: Your Professional Superpower

  This page explains how to use the Marmend LinkedIn integration to publish text posts and manage professional networking, providing a roadmap for upcoming features like media and analytics.

• Marmend Call

  This guide explains how to use Marmend Call's built-in video calling and real-time transcription features to conduct meetings and invite guests directly within the platform.

• Meeting Bot Auto-Scheduling

  This page explains how to enable and manage the automatic scheduling of AI meeting bots for your calendar events, covering eligibility criteria, settings, and troubleshooting.

• Meeting Intelligence

  This guide explains how to use Meeting Intelligence to prepare for interviews with AI-generated plans, review recorded meeting summaries, and automatically update candidate profiles.

• Meetings Page

  This page explains how to use the Meetings page to manage upcoming, live, and past meetings, request AI notetakers, and access meeting summaries and details.

• Microsoft Outlook Calendar Integration

  This guide explains how to connect and manage your Microsoft Outlook calendar with Marmend to sync events, view meeting details, and troubleshoot synchronization issues.

• Notifications

  This page explains how to use the multi-channel notification system and manage your preferences for various event categories like leave, recruitment, and performance reviews.

• Notification Types Reference

  This guide provides a comprehensive list of all Marmend system notifications, their delivery channels, and emoji meanings to help you understand and manage your alerts.

• Organization Chart

  This page explains how to use the interactive Organization Chart to visualize company structure, switch between hierarchy and team views, and manage departments or employees.

• Outbound Emails

  This guide explains the different methods for sending emails to candidates via Marmend, including the default system sender and Gmail integration, to help you choose the best workflow for your needs.

• Performance Reviews

  This guide explains how to create templates, launch review events, complete assessments, and analyze results to manage structured performance reviews and 1:1s within your team.

• Platform Emails

  This page explains the types of automatic system emails sent by Marmend and how to manage your notification preferences for account, recruiting, and notification emails.

• Real-Time Presence Tracking

  This page explains how real-time presence tracking works for specific roles and how to use status indicators to coordinate work and avoid duplicate efforts with colleagues.

• Robota.ua Integration

  This guide explains how to sync vacancies to Robota.ua and import candidate applications into Marmend, covering setup, vacancy management, and troubleshooting the integration.

• Robota.ua + Marmend: Conquering Ukraine's Talent Market

  This page explains how the Marmend and Robota.ua integration enables automatic vacancy syncing and candidate profile imports to streamline recruitment in the Ukrainian talent market.

• Search

  This page explains how internal smart search works for candidates and employees and how the public marketplace job search functions to help you optimize vacancy visibility.

• Send Emails to Candidates

  Learn how to send individual or bulk emails to candidates using templates, AI assistance, and booking links directly from the recruiting pipeline or vacancy board.

• Smart Search for Candidates and Employees

  This page explains how the Smart Search feature uses semantic meaning, typo tolerance, and expanded content matching to find candidates and employees, and provides a testing checklist for admins.

• Telegram Integration

  This page explains how to connect your Telegram account to receive Marmend notifications and how administrators can manage company channels for posting vacancies and announcements.

• Telegram Integration - User Stories & Planning

  This page outlines the user stories, technical decisions, and implementation roadmap for integrating Telegram notifications and content publishing into the platform.

• The Marmend AI Assistant — Complete Guide

  This guide explains how to use the Marmend AI Assistant to query data, perform actions with human approval, manage agent knowledge, and set up automated event-driven workflows.

• Time Off & Leave

  This page explains how to request leave, track balances, view the team absence calendar, and manage leave approvals or company-wide policies.

• Vacancy Analytics

  This page explains how to use per-vacancy metrics and the recruiting overview dashboard to monitor hiring performance, identify bottlenecks, and analyze candidate sources.

• Vacancy Management

  This page explains how to view, create, edit, and filter job openings, manage vacancy priorities, and publish listings to various job boards and social media platforms.

• Vacancy Participants

  This page explains how to assign and manage different participant roles, such as Creators, Assignees, and Viewers, to control vacancy access and collaboration within Marmend.

• Website Analytics

  This page explains how to track and analyze visitor engagement, traffic sources, and conversion rates on your career pages to optimize your job posting performance.

• Website Pages (Blog, Guides & Legal)

  This guide explains how Owner and Admin users can create, edit, and publish various public page types like blog posts, guides, and legal pages using the block-based Website Pages editor.