Notifications

Marmend keeps you informed about important events through a multi-channel notification system. You can receive notifications in the app, via email, through Slack, or on Telegram.

Notification Channels

Marmend supports four notification channels:

In-App Notifications

In-app notifications appear in the notification bell icon in the top navigation bar. These are always enabled and cannot be turned off.

• Click the bell icon to see your notifications
• Unread notifications show a badge with the count
• Click "Mark all as read" to clear the unread count

Email Notifications

Email notifications are sent to your registered email address. You can enable or disable email notifications for each notification type in your preferences.

Slack Notifications

If your organization has connected Slack, you can receive notifications as direct messages in Slack. This requires:

1. Your organization to have Slack integration enabled
2. You to enable Slack notifications in your preferences

Telegram Notifications

If your organization has enabled Telegram integration, you can receive notifications directly in Telegram. This requires:

1. Your organization to have Telegram integration enabled
2. You to connect your Telegram account
3. You to enable Telegram notifications in your preferences

Managing Your Notification Preferences

To configure which notifications you receive and through which channels:

1. Click your avatar in the top-right corner
2. Select Settings
3. Go to the Notifications tab
4. Toggle each notification type on or off for each channel

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Available Notifications

Below is a complete list of all notifications in Marmend, organized by category. Each notification shows who receives it, when it's triggered, and a brief description.

Leave & Time Off

Notifications related to vacation requests and sick leave.

Notification	Recipients	Triggered When	Description
Vacation request created	HR, Admin, Owner	An employee submits a new vacation request	Alerts HR team to review and approve the request
Your vacation request created	Employee	You submit a vacation request	Confirms your vacation request was received
Sick leave reported	HR, Admin, Owner	An employee reports sick leave	Alerts HR that an employee is out sick
Your sick leave reported	Employee	You report sick leave	Confirms your sick leave was recorded
Vacation approved	HR, Admin, Owner	A vacation request is approved by an approver	Informs HR of the approval decision
Your vacation approved	Employee	Your vacation request is approved	Confirms you can take your requested time off
Sick leave approved	HR, Admin, Owner	Sick leave is approved	Informs HR of the approval
Your sick leave approved	Employee	Your sick leave is approved	Confirms your sick leave is approved
Vacation declined	HR, Admin, Owner	A vacation request is declined	Informs HR of the declined request
Your vacation declined	Employee	Your vacation request is declined	Lets you know your request was not approved
Sick leave declined	HR, Admin, Owner	Sick leave is declined (may count as vacation)	Informs HR when sick leave is declined
Your sick leave declined	Employee	Your sick leave is declined	Lets you know the outcome of your request

Preference key: new_leave_request — Toggle this in settings to control all leave-related notifications.

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Recruitment

Notifications for hiring managers and recruiters.

Notification	Recipients	Triggered When	Description
Candidate applied	Recruiters, HR	A candidate applies through the careers page	Alerts your team about a new applicant
Vacancy created	Recruiters, HR	Someone creates a new job vacancy	Keeps the team informed about new open positions
Vacancy opened	Recruiters, HR	A closed vacancy is reopened	Notifies when hiring resumes for a position
Vacancy closed	Recruiters, HR	A vacancy is marked as closed	Notifies when a position is no longer open
Comment added	Recruiters, HR	Someone adds a comment on a candidate profile	Keeps the team updated on candidate discussions
Candidate added	Recruiters, HR	Someone manually adds a new candidate	Alerts when candidates are added outside the careers page
Candidate added to vacancy	Recruiters, HR	A candidate is linked to a specific vacancy	Notifies when a candidate is matched to a position

Preference keys:

• new_candidate — Controls candidate-related notifications
• new_vacancy — Controls vacancy-related notifications
• new_comment — Controls comment notifications

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Probation Period

Automatic reminders for probation period milestones. Reminder timing is configurable in notification settings (7 / 3 / 1 days before, and on the day).

Notification	Recipients	Triggered When	Description
Probation ends soon	HR, Admin, Owner	7, 3, or 1 days before an employee's probation end date	Reminds HR to prepare for the probation review
Your probation ends soon	Employee	7, 3, or 1 days before your probation end date	Reminds you to prepare for your probation review
Probation completed	HR, Admin, Owner	On the day an employee's probation period ends	Confirms the employee is now a permanent team member
Congratulations on probation completion	Employee	On the day your probation period ends	A congratulatory message for completing probation

Preference key: probation — Toggle this in settings to control all probation notifications. Use the reminder-day checkboxes to choose which offsets you receive.

Note: These notifications are generated automatically by the system based on probation end dates set in employee profiles.

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Performance Reviews

Notifications for the performance review process.

Notification	Recipients	Triggered When	Description
Review assigned	Reviewer	You are assigned as a reviewer for someone	Lets you know you have a review to complete
Review completed	HR, Admin, Owner	A reviewer submits their review	Confirms when reviews are submitted
Review deadline reminder	Reviewer	1 day before your review deadline	Reminds you to complete your pending review

Preference key: review — Toggle this in settings to control all review notifications.

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Subscription & Billing

Notifications about your organization's subscription status (visible to admins only).

Notification	Recipients	Triggered When	Description
Subscription activated	Owner, Admin	Your subscription is successfully activated	Confirms your organization has an active subscription
Subscription expiring	Owner, Admin	5 days before your subscription expires	Warning to renew before access is interrupted
Subscription expired	Owner, Admin	Your subscription has expired	Alerts that renewal is needed to restore access

Preference key: subscription — Toggle this in settings to control billing notifications.

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Birthdays

Celebrate your team members' birthdays. Reminder timing is configurable in notification settings (7 / 3 / 1 days before, and on the day).

Notification	Recipients	Triggered When	Description
Upcoming birthday	All employees	7, 3, or 1 days before a colleague's birthday	Lets you know a birthday is coming up
Your birthday soon	Birthday person	7, 3, or 1 days before your birthday	A personal reminder that your birthday is coming
Team member birthday	All employees	On a colleague's birthday (at midnight)	Lets you know it's someone's birthday today
Happy birthday	Birthday person	On your birthday (at midnight)	A personal birthday greeting from Marmend

Preference key: birthdays — Toggle this in settings to control birthday notifications. Use the reminder-day checkboxes to choose which offsets you receive.

Note: These notifications are generated automatically at midnight based on birth dates in employee profiles.

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Meetings

Notifications for scheduled meetings and interviews.

Notification	Recipients	Triggered When	Description
Meeting scheduled (HR view)	HR, Admin, Owner	A meeting is scheduled with a candidate or employee	Keeps HR informed about scheduled meetings
Meeting scheduled	Meeting participant	You are added to a scheduled meeting	Notifies you about an upcoming meeting

Preference key: meeting — Toggle this in settings to control meeting notifications.

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Name Changes

Notifications for employee name change requests.

Notification	Recipients	Triggered When	Description
Name change requested	HR, Admin, Owner	An employee requests to change their name	Alerts HR to review and approve the request
Name change declined	Employee	Your name change request is declined	Informs you the request was not approved
Name change approved	Employee	Your name change request is approved	Confirms your name has been updated

Preference key: name_change — Toggle this in settings to control name change notifications.

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Tips for Managing Notifications

1. Start with essentials: Enable only the notifications you need to avoid notification fatigue
2. Use channels wisely: Use Slack/Telegram for urgent notifications, email for important records
3. Check regularly: Even if you disable some channels, in-app notifications are always available
4. Role-based visibility: You'll only see notifications relevant to your role (e.g., HR notifications require HR access)
5. Preference groups: Many notifications share a preference key — toggling one affects related notifications

Troubleshooting

I'm not receiving email notifications

1. Check your spam/junk folder
2. Verify the notification type is enabled in your preferences
3. Confirm your email address is correct in your profile
4. Ask your admin to verify email sending is configured

I'm not receiving Telegram notifications

1. Ensure your organization has Telegram integration enabled
2. Check that you've connected your Telegram account in Settings
3. Verify the notification type has Telegram enabled in your preferences
4. Make sure you haven't blocked the Marmend bot in Telegram

I'm not receiving Slack notifications

1. Ensure your organization has Slack integration enabled
2. Check that Slack is enabled for the notification type in your preferences
3. Verify the Marmend Slack app has permission to send you direct messages
4. Make sure your Slack email matches your Marmend email

Notifications are delayed

• Birthday and probation notifications are sent at midnight (server time)
• Email delivery may take a few minutes depending on your email provider
• Check your internet connection for real-time in-app notifications

See Also

• Integrations Settings - Connect Slack and Telegram
• User Profile - Update your contact information and preferences