Vacancy Participants

Marmend allows you to control who has access to each vacancy by assigning participants with different access levels. This feature helps you collaborate effectively by giving the right people the right level of access.

Overview

Every vacancy has participants — team members who can view or manage the vacancy. There are three types of participants:

Role	Can View	Can Edit	Can Manage Access	Can Delete
Creator	Yes	Yes	Yes	Yes
Assignee	Yes	Yes	No	No
Viewer	Yes	No	No	No

• Creator — Automatically assigned when a vacancy is created. Cannot be changed or removed.
• Assignee — The person responsible for managing the vacancy. Can edit all vacancy details. Multiple assignees are supported.
• Viewer — Can see the vacancy and its candidate board, but cannot make changes. Ideal for hiring managers or team leads who need visibility.

Viewing Participants

Participant avatars are displayed directly on vacancy cards — both in the vacancy list and on the candidate board. You will see:

• Up to 3 avatars overlapping in a row
• A "+N more" indicator if there are additional participants
• Hover over an avatar to see the person's name and their role(s)

If you see "Unassigned" on a vacancy card, it means no one has been assigned yet beyond the creator.

Managing Participants

To manage who has access to a vacancy:

1. Open a vacancy card or the candidate board
2. Click the "Add" button next to the participant avatars
3. The Manage Participants modal opens

Full Access (Creators & Assignees)

The top section shows team members with full access:

• The Creator is always listed and cannot be removed
• Available Admins and Recruiters are shown with a "Set as assignee" button
• Click "Set as assignee" to grant someone editing rights
• Click the remove icon next to an assignee to revoke their editing access

View Only (Viewers)

The bottom section lets you manage viewers:

1. Use the search field to find employees by name or email
2. Click "Add" to invite them as a viewer
3. To remove a viewer, click the remove icon next to their name

Restoring Access

When you remove a viewer, they appear in a "Removed access" section at the bottom of the modal. You can click "Restore access" to re-add them without searching again.

Notifications

Marmend automatically notifies team members when their access changes:

• Viewers receive a personal notification when they are added to or removed from a vacancy
• Assignee changes trigger a notification visible to all recruiters

Notifications are delivered through your configured channels (in-app, email, Slack, or Telegram).

Tips & Best Practices

• Assign a responsible recruiter as an Assignee so they can manage the vacancy independently
• Add hiring managers as Viewers so they can follow progress without accidentally editing details
• A person can hold multiple roles — for example, the Creator is often also an Assignee
• Use the search in the Viewer section to quickly find team members across your organization
• Participant changes are logged in the vacancy activity feed for full audit trail