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Adding Participants to Calendar Events

Updated August 4, 2026

Adding Participants to Calendar Events

Overview

Marmend allows you to easily add participants to calendar events. You can invite both internal employees from your organization and external guests by email address.

What You Can Do

  • Invite Employees - Search for and add colleagues from your organization
  • Invite External Guests - Add anyone by their email address
  • Search by Email - Find employees using their email address
  • Edit Attendees - Modify participants on existing events
  • View Attendees - See who's invited to any event

How to Add Participants

When Creating a New Event

  1. Navigate to the Calendar section
  2. Click Create Event or click on a time slot
  3. In the event creation form, find the Participants field
  4. Start typing to search:
    • By name: Type a colleague's name to find them
    • By email: Type an email address to find employees or add external guests
  5. Select participants from the dropdown list
  6. For external guests, type the full email address and press Enter
  7. Complete the event details and click Save

When Editing an Existing Event

  1. Click on the event you want to edit
  2. Click Edit in the event details modal
  3. In the Participants field:
    • Add new participants by typing names or emails
    • Remove participants by clicking the X next to their name
  4. Click Save to update the event

Adding External Guests

External guests are people who are not employees in your organization. To add them:

  1. Type their full email address in the Participants field
  2. If the email doesn't match any employee, you'll see an option to add them as an external guest
  3. Select the external guest option
  4. The guest will receive a calendar invitation (if connected to Google Calendar)

Example:

Tips

  • Email search works for employees too - If you know a colleague's email better than their name, search by email
  • Multiple participants at once - You can add several participants before saving
  • Google Calendar sync - When connected to Google Calendar, invitations are automatically sent to participants
  • Edit anytime - You can add or remove participants from events at any time

FAQ

Q: Can I add someone who isn't in our organization?

A: Yes! Simply type their full email address. They will be added as an external guest and will receive a calendar invitation.

Q: Will participants receive invitations?

A: If your calendar is connected to Google Calendar, participants will automatically receive email invitations. External guests will receive invites to their email.

Q: Can I see who accepted or declined an invitation?

A: Yes, the event details show the attendance status for each participant (accepted, declined, tentative, or pending).

Q: How do I remove a participant?

A: Edit the event, click the X next to the participant's name, and save.

Q: Can I search for employees by their email?

A: Yes! The search works with both names and email addresses, making it easy to find anyone.

See Also